To better protect Arizona business owners and prevent fraudulent filings, the Arizona Corporation Commission (ACC) has voted to adopt four new policies aimed at verifying filer identity, clarifying signing authority, and ensuring the legitimacy of active LLCs. Here’s what business owners and professionals need to know:
Policy 1: ID Requirement
To help ensure that only authorized individuals can submit business filings, all filers must provide two forms of identification. The aim is to add a layer of protection against unauthorized changes or fraud. Options include two primary forms of ID (government-issued IDs, passports, etc.) or one primary ID and one secondary documents (W-2s, birth certificates, pay stubs, etc.). Special Note: Identity verification procedures for law firm runners and service companies will differ.
Primary Forms of ID
- State-issued driver’s license
- State-issued photo ID
- Real ID
- Passport or Passport Card
- Permanent Resident Card
- Employment Authorization Document with photo
- S. Military ID
- Tribal ID
Secondary Forms of ID
- W-2 Form
- Birth certificate
- Voter Registration Card
- Fingerprint Clearance Card
- Health Insurance Card
- Paystub
The implementation date for in-person filings will be June 16, 2025. The effective date for online, fax, and mail filings is currently TBD and will coincide with the Corporations Division’s new online filing system scheduled to launch later this year.
Policy 2: Signing Authority Form for LLCs
To help ensure only properly authorized individuals can sign on behalf of an LLC, the ACC is introducing an optional Signing Authority Form. This form—completed in person with valid ID—lets a registered member or manager formally designate authorized signers outside the existing management structure.
The implementation date for in-person filings will be June 16, 2025. The effective date for online, fax, and mail filings is currently TBD and will coincide with the Corporations Division’s new online filing system scheduled to launch later this year.
Policy 3: Annual Attestation of Existence for LLCs
Starting January 2026, LLCs that haven’t filed with the ACC in two years will receive a notice prompting them to confirm continued activity. A quick online confirmation is all that’s needed—but if there’s no response within 60 days, the ACC will initiate the administrative dissolution process. This effort improves record accuracy and limits misuse of dormant entities.
Implementation is slated for January 2026.
Policy 4: Custom Annual Reports and Certificates of Disclosure
The ACC will allow businesses to submit their own Annual Reports and Certificates of Disclosure, provided they meet all statutory requirements and are accompanied by a completed copy of the ACC’s Guidance Worksheet. The standard ACC forms will still be available. This change gives larger firms more flexibility while ensuring consistency in required content.
The effective date for this policy is June 16, 2025.
As Arizona prepares to launch its new online filing platform later this year, Parasec will continue to monitor developments and keep our clients informed. Read the full press release from the ACC here. Follow us on LinkedIn for for the latest industry news and regulatory developments.